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Q&A, Conversations for Admins

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  • 183 Replies
84 Topics
Jey Bueno Box
Jey Bueno BoxCommunity Manager
published in Admin Forum
Box EduTalks Wednesday: Protecting IP and PII using Box Shield

Learn how Box Shield can help IT and end-users protect sensitive data around Intellectual Property (IP) and Personally Identifiable Information (PII). 🔐 📢 Check out this video to learn more:  Visit these resources and learn more on how you can utilize Box Shield’s features:👉 Box Shield👉 Box Shield Guidance👉 Course: Shield deployment toolkit Related community topics:👉 Tuesday Tips and Tricks: Using Threat Detection👉 Box Healthcare Community Roundtable: Keeping Researchers Secure and Happy  

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Jey Bueno Box
Jey Bueno Box
Jey Bueno BoxCommunity Manager
published in Admin Forum
Tuesday Tips and Tricks: Using Threat Detection

Box Shield is our advanced security offering that helps organizations reduce risk and protect the flow of information. Shield helps you quickly and intelligently classify your content, apply flexible and frictionless security controls, and detect even the most sophisticated malware attacks. One of Box Shield’s features is the Threat Detection which allows you to enable, configure, and apply a variety of security rules within your organization that alert you to deviations in a person's usual work activities. Learn more about this feature here: Using Threat Detection. This guide covers the following sections: About Box Shield Threat Detection Threat Detection Rules Using the Shield Dashboard Interpreting Shield risk scores Providing feedback for Anomalous Download Alert  💬 Furthermore, check out this roundtable from September 14, 2023: Box Healthcare Community Roundtable: Keeping Researchers Secure and Happy. 💬 Neil Goldstein (IT and Cloud Engineering, Memorial Sloan Kettering

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Jey Bueno Box
Jey Bueno Box
Jey Bueno BoxCommunity Manager
posted in Admin Forum
Box EduTalks Wednesday: Defining workspaces and folder structures

On our previous post — State and Local Government Community Roundtable - Q1 2023, one of the highlights discussed is the Folder Structure 🗂 💡 Learn the basics of Box folder structures by watching this video. Discover helpful tips and tricks for setting up functional spaces for your end users.  Visit these related articles and topics to learn more: 👉 Folder structure guidance👉 Understanding Folder Permissions👉 Best practice: Planning your folder structure Can you share your best practices and tips about folder structures? We’d love to hear from you! 🤗

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Jey Bueno Box
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RCCSUPERNew Member
asked in Admin Forum
ERR_CONNECTION_TIMED_OUT

My team has received the above error when logging in after 1800 hours after October 10, 2024. Is there a reason we would be receiving this error? How do we avoid the error?   The dayshift supervisors are not getting the error before 1800 hours. LMR 

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Jey Bueno Box
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FreedomMunitionsNew Member
asked in Admin Forum
Box/NetSuite Integration

We’re having an intermittent issue with the integration between user’s Box accounts an NetSuite. “There was an issue with the Box SuiteApp. Please refresh and try again. If the problem persists...” None of us are sure why it’s happening because it happens so randomly. 

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Jey Bueno Box
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Troy BoroughsNew Member
asked in Admin Forum
This content is currently unavailable for AI. Please check back later.”

When I try to use Box AI to query content in a Box Hub, I get the message:“This content is currently unavailable for AI. Please check back later.”

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Jey Bueno Box
mike.curry
mike.curryKnown Participant
asked in Admin Forum
Prevent Folder from being Moved/Deleted for all users

Hi everyone, We’ve explored options to be able to prevent any user (even co-owners) from accidentally Moving or Deleting certain critical root folders within Box. Right now the only option I have found is to use the Folder Lock endpoint via the Box API, however this is not very accessible to non-developers and we need our business users to be able to enable and remove these locks as needed. Has anyone found a way to manage these Folder Locks in a more user friendly way via the Box UI? Thanks!

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mike.curry
Hiro Box
Hiro BoxParticipating Frequently
asked in Admin Forum
Box Drive vs. Web UI

Since it might be challenging to educate all users on using the Web UI, it could be easier to deploy only Box Drive. Would that work?

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Jey Bueno Box
Jey Bueno Box
Jey Bueno BoxCommunity Manager
posted in Admin Forum
Thursday’s FAQ: How to Enable and Configure Box Hubs?

Enabling Box HubsRefer to the guide below on how to make Box Hubs available for your enterprise: Go to the Admin Console Open the Enterprise Settings section Navigate to the Content and Sharing tab Scroll down to the Hubs section Click the Enable for all managed users toggle 👉 You may also check out this video to Learn how to enable Box Hubs.Disabling Box Hubs Click the “Disable for all managed users” toggle.  Configuring Box HubsAfter enabling Hubs, you can select who can create Hubs.Click the Edit Configuration button and select one of the four options: Disable for all Hubs users Enable for all Hubs users (recommended) Enable for select users or groups Enable for everyone except select users or groups If you choose one of the two last options, a Users or Groups field appears. Type in your selected users or groups.Note: You can only choose groups that have the Admins Only permissions.👉 Learn more about Box Hubs on our Product Guides.

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Jey Bueno Box
Jey Bueno Box
Jey Bueno BoxCommunity Manager
posted in Admin Forum
Tuesday Tips & Tricks: How to Leverage Box AI for Intelligent Content Management

Generative AI is set to revolutionize how companies manage, analyze, create, and extract value from their content.To successfully implement this technology, two key components are crucial: Ensuring the right governance, security, and compliance framework is in place so that your most critical data is protected. Solid grasp of the technology that generative AI uses to securely produce meaningful outputs and coherent content  Visit this Box AI Architecture Flow to learn how to harness the power of Box AI for intelligent content management. This essential resource covers the comprehensive workflow of Box AI such as: 💠 Initiating content interactions with Box AI💠 Engaging with Box AI💠 Uncovering key business insights with Box AI💠 Secure RAG, step-by-step💠 Data privacy and security💠 The benefits of Box AI💠 Box AI FAQ’s👉 Learn more at https://www.box.com/ai. 👈Can you also share some tips and best practices on how you optimize your content management strategy? 😎

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Jey Bueno Box
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sobermeyer BoxNew Participant
asked in Admin Forum
Box Reporting - ONLY folders and permission levels and owners.

Hi there!I want to run a report to JUST see The owners and co-owners of folders in the Box and the people who have access to those folders and their respective permission levels, not individual documents. When I’ve run previous reports, they’ve been the  very large and unwieldy, making it difficult for someone else in my organization to view.I need an easier way to get a list of owners or permissions at the folder level in Box, without having to sift through a large number of records. What’s the best way to do this?

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Jey Bueno Box
Jey Bueno Box
Jey Bueno BoxCommunity Manager
asked in Admin Forum
Thursday’s FAQ: Inviting External Collaborators to Your Box Hubs

👉 Box Hubs are intelligent portals designed to securely curate, organize, and share content, no matter what file type, or where it lives.Note: Box Hubs is currently available in beta and is available in Enterprise plans and above. We’re thrilled to announce the upcoming update for Box Hubs <Beta> : sharing Box Hubs with your external collaborators. This enhancement is designed to make teamwork even more seamless and effective. When you’re ready to share a Hub, you can add external collaborators to view the Hub.I’ve summarized below a few FAQs regarding this next update:  How to identify if Hub has external collaborators: A Hub with a gray globe icon 🌐 or "globe + external" label indicates it has external collaborators.   Why is there a Globe Icon next to my Hub name: The globe icon signifies that the Hub includes at least one external collaborator. Can external users see my content in the Hub: External collaborators can view Hub content unless Shield classifications block t

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Jey Bueno Box
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sobermeyer BoxNew Participant
asked in Admin Forum
Box Drive Audit?

Hi there! I’m hoping to audit users to ensure that everyone is on Box Drive instead of Box Sync, we’ve been trying to change all our users over to ensure they’re on Box Drive and more up to date!Is there a way they can monitor this or pull a report on this in Box? 

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Jey Bueno Box
Jey Bueno Box
Jey Bueno BoxCommunity Manager
published in Admin Forum
Optimizing Security Settings: Best Practices for Enhanced Protection

🔏 Effective security settings are essential for protecting sensitive data and maintaining organizational integrity. They involve configuring controls for user access, authentication, and password management to safeguard against unauthorized access and breaches. By implementing strong security measures tailored to your organization’s needs, you ensure robust data protection and enhance overall security resilience.This guide summarizes the steps for optimizing and configuring your account’s security settings to meet your organization’s specific requirements.  ⚙ Access Security Settings: Go to Admin Console > Enterprise Settings > Security tab   📱 Signup and Login Settings: Self Signup: Allow users to add themselves by directing them to your account’s custom URL to sign up Account Creation Notification: Email notifications for new user creation. Immediately (default): Sent as soon as a managed user account is created. In daily summary emails: Sent once pe

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Jey Bueno Box
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sherry fanNew Member
asked in Admin Forum
Admin Console cannot find files uploaded by AppUser

I am new to Box.I singn up as developer user and set up a customized app with OAuth2.0 and JWT authentication.After making project [ box-java-sdk-samples/box-appusers-java-server-sample at master · box/box-java-sdk-samples · GitHub]  run locally,  I created an App User and a folder named Test Folder and a file named test.txt simultaneously.But the created folder and file are not shown in https://app.box.com/folder/0.Why? and how to see the uploaded files in console？

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S
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PeggyNew Participant
asked in Admin Forum
Can people with public link comment?

I send the public link to specific people. I would like them to be able to comment on a particular upload but recently learned that they are no longer able to do this. Is there a setting for this or are people with the public link no longer able to comment?  Thank you.

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Pouncysilverkitten
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WilliamHouNew Participant
asked in Admin Forum
Box App "OneSpan Sign CA" hasn't been listed in Box App Market

I have submitted our new Box App "OneSpan Sign CA" at Aug 20th, and it hasn't been listed in Box App Market, I want to know are there anything I need to do to make the process go ahead. 

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Marc Box
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WendyC BoxNew Participant
asked in Admin Forum
CrowdStrike Integration

When will CrowdStrike integration with Box be available in GA?

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afrasiyab Box
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WendyC BoxNew Participant
asked in Admin Forum
Basics for setting up a Hub

Could you share the steps for setting up a Hub in Box? Thank you - 

441
Hiro Box
cbusbey Box
cbusbey BoxNew Participant
posted in Admin Forum
DocuSign Integration - Setup

Hello Box Community - I have recently been apart of a team testing a Docusign integration into Box and we ran into a roadblock. When attempting to configure the integration, we wanted to connect the two platforms with a CoAdmin service account vs our Admin account. We noticed that even with the CoAdmin & Admin account had the same level of access/permissions, Box’s folder structure would not populate when attempting to make the connection on the Docusign side. We ended up manually entering the desired landing spot (ex. “Folder Name/Subfolder Name/Executed Document”) and the executed document routed to the correct folder. Has anyone else successfully integrated DocuSign & Box with a CoAdmin account, and if so, were you able to get Box’s folder structure to populate when creating an automated “action” on the Docusign side? Thank you!Chris 

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cbusbey Box
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WendyC BoxNew Participant
asked in Admin Forum
How do I set up a Hub?

Could you share the steps for setting up a Hub in Box? Thank you - 

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n.shigemiNew Member
asked in Admin Forum
About Flow ”Set Template Folder”

I am using BOX for Salesforce, and I would like to use the default "Set Template Folder" flow to set up a template.By default, the flow is executed when a record is created, and BOX folders are created for records that do not require them, just like other records.I would like to change this so that the BOX folder is created when the "Create Folder" button is clicked, instead of when the record is created. How can I do this? I am new to using BOX and Salesforce, so I would appreciate it if you could provide detailed instructions.

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John Carpentier Box
John Carpentier BoxNew Participant
posted in Admin Forum
Getting ready for a content migration into Box

Preparing to migrate content into Box from an external system? Our native tool, Box Shuttle, makes this easy and gives real-time insights into content and structure while allowing granular controls and delta sync.But what steps should you take while preparing to move a bulk a content? Here are the steps we recommend:Identify migration content Define migration requirements Large files Collaborations and email notification settings Scale considerationsYou can follow the links for each topic to our Box Support site to learn more, and ensure you’re fully prepared for your upcoming migration.

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Pouncysilverkitten
Kirby Platt Box
Kirby Platt BoxNew Member
asked in Admin Forum
Value Reporting for my Executive Stakeholders

What are the best reports I can run to help illustrate the value and usage of Box to my Executive Stakeholders? Should I be looking at Active Usage? Logins? Certain types of action metrics?

352
Pouncysilverkitten
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KatieZBoxNew Participant
asked in Admin Forum
Microsoft coauthoring via Box Drive?

Can I use Microsoft coauthoring via Box Drive? My users tend to prefer to use Box Drive over the web app but I want to ensure my teams are collaborating in real time, seamlessly.

571
Pouncysilverkitten

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