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My name is Junichi Adachi from Minaris Advanced Therapies in Japan.
Our US headquarters currently holds an enterprise-level Box contract and manages the global environment centrally.

We are now considering implementing Box Zones for our Japan office to enable localized data residency and establish a more independent management structure.

We would appreciate your guidance on the following points:

Questions:

What is the recommended setup process for Box Zones to ensure that content for Japan-based users (initially around 30 users, including external collaborators) is stored within Japan?

What are the additional licensing costs associated with enabling Box Zones for this scale of usage?

Is it possible to assign and manage Box Zones independently for Japan-based users via the admin console(I have admin rights)?

Can we strictly restrict access to data from outside Japan, ensuring compliance with local data residency requirements?

Could you please provide guidance or documentation on the initial setup procedures for Box Zones?

We believe that leveraging Box Zones is the optimal approach to strengthen data governance and compliance for our Japan operations, while maintaining integration with our global Box environment.

Thank you very much for your time and support. We look forward to your response.

Best regards,

Junichi Adachi
 

👋 Hi ​@Junichi Adachi, welcome to the Box Community! I understand you're considering implementing Box Zones to store your content in your preferred region. I'd be happy to assist.

 

🔴 What is the recommended setup process for Box Zones to ensure that content for Japan-based users (initially around 30 users, including external collaborators) is stored within Japan?

  • First, to be eligible for Box Zones, an account must be on a Business Plus plan or higher. Box Zones is an add-on feature and must always align with the number of core licenses on your account (e.g., if you have 10 Business Plus licenses, you must purchase 10 Zones add-ons).
  • You can assign the people in your organization to any Zone your company has purchased.
  • When you assign people to a Zone, their existing files migrate over, and any new files and folders they create within their own root folder are mapped to the assigned Zone. End users can simply collaborate with ease across different Zones, while content remains stored in the designated region.
     

🔴 What are the additional licensing costs associated with enabling Box Zones for this scale of usage?

  • Costs depends on the plan, add-ons, total number of licenses, and billing frequency (monthly or annual if applicable).
  • To discuss this further, you can reach out to our Sales Team through any of the following channels:

🔴 Is it possible to assign and manage Box Zones independently for Japan-based users via the admin console(I have admin rights)?

🔴 Can we strictly restrict access to data from outside Japan, ensuring compliance with local data residency requirements?

  • While Zones lets you store your data in a specific region or country, it does not strictly restrict access from outside the region.
  • If this helps, you can consider Box Shield where you can configure Suspicious Location Rule Settings to prevent users from utilizing Box outside certain countries. This is something you can also discuss with our Sales Team.
     

🔴 Could you please provide guidance or documentation on the initial setup procedures for Box Zones?


Please feel free to reach out if you have any other concerns or inquiries. 😊

Hi ​@Jey Bueno Box,
Thank you very much — I now have a clear understanding of Box Zones.

I'd like to restrict access to Box data stored in the JP Zone so that even Box administrators from Minaris Advanced Therapies cannot view it.

Is it possible to configure settings so that only Box administrators located in Japan can manage access permissions for data in the JP Zone?

If this level of control isn't achievable with Zones, we're considering setting up a separate Box contract specifically for Japan.
 

🔴 Can we strictly restrict access to data from outside Japan, ensuring compliance with local data residency requirements?

  • While Zones lets you store your data in a specific region or country, it does not strictly restrict access from outside the region.
  • If this helps, you can consider Box Shield where you can configure Suspicious Location Rule Settings to prevent users from utilizing Box outside certain countries. This is something you can also discuss with our Sales Team.


Best regards,


Junichi Adachi

Hi ​@Jey Bueno Box,
I understand that with Suspicious Location Rules, administrators can define which countries or regions are allowed to access Box.

However, is it possible to restrict the ability to configure access permissions for content stored in the JP Zone to only administrators located in Japan?

In our current use case, it is critical to strictly prohibit data access from outside Japan. If administrators who are not based in Japan can still configure access permissions for content in the JP Zone, it could potentially allow access from outside Japan, which would not meet our requirements.

Best regards,

Junichi Adachi

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