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Admin Forum

Q&A, Conversations for Admins

45 Topics
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45 Topics

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ChrisNew Participant

asked in Admin Forum

Box Sync to desktop

Is there a setup in Box that allows users with proper permissions to save data to their desktop? Box Sync use to perform this task perfectly; however, it no longer works.

21 hours ago

babreuNew Participant

asked in Admin Forum

Password expired can't access the old email

Hello, I would like to require assistance on changing the old email registered for my account, that I just had knowledge once I was logout and my password has expired. But I can’t access the old email because I changed the domain of it. I checked previous topics but they say to require support on it. Thanks, Bianca

205

22 hours ago

Jey Bueno BoxCommunity Manager

published in Admin Forum

Thursday’s FAQ: MetadataF.A.Q.

Metadata allows users and applications to define and store custom data associated with files and folders. This plays a crucial role in keeping everything organized and accessible. If you want to acquaint yourself with Metadata at Box, please refer to the Metadata Guide, which reviews basic workflows and definitions. Below are some frequently asked questions (and answers!) about metadata: Questions Answers How do I add templates to my enterprise? Admins can create metadata templates from their Admin Console by navigating to Content > Metadata tab. Can I use metadata without templates? Yes, you can use metadata without templates. For accounts that have metadata activated, you can always add metadata in the Custom Metadata section of metadata. What types of accounts can access metadata? Metadata is a feature reserved for Business Plus, Enterprise, and Enterprise Plus accounts. It is also available on developer accounts through htt

2 days ago

Andy B TPDXNew Participant

asked in Admin Forum

Box AI for Hubs; not recognizing content in folders

I have a Hub that I am using as a test content library. I’ve uploaded several files and I uploaded 1 folder with 10 documents in it.When I query box AI in the hub, AI will not recognized files within the folder, only files outside of the folder. Is this expected behavior?

2 days ago

Jey Bueno BoxCommunity Manager

published in Admin Forum

Tuesday Tips and Tricks: Customizing Metadata Templates

Metadata allows your managed users to define and store custom data with their Box files. As an admin, you can create templates to track attributes like owners, project names, or release dates. This helps organize, search, and understand your Box files more efficiently. Refer to Box's end-user metadata documentation for more benefits and use cases. 👉 Check out Customizing Metadata Templates article for more details including some notes and reminders related to metadata. Below is your quick guide in customizing metadata templates — from creating, to editing, deleting, and hiding metadata templates. 🔵 Creating Metadata Templates In the Admin Console, in the lefthand navigation click Content. Toward the top of the page, click Metadata. Click Create New. Click Name Your Template and enter a name. Create a name for your first attribute by clicking into the Name Your Attribute field. Click the Format down arrow and select the type of data your managed users can enter into the attr

4 days ago

adamaNew Participant

posted in Admin Forum

Box Hubs Analytics

Would be great to see metrics on how adopted our Hubs are. How many visits, which box users are visiting, how long each visit is, etc. Is this on the roadmap?

222

9 days ago

flesi BoxNew Participant

posted in Admin Forum

Box Drive Update! We are releasing Folder Redirection and ARM Support soon among other feature updates, Join Our Private Beta Now!!

Get ready for the next generation of Box Drive, now built on a cutting-edge technology stack for Windows! This new version is packed with a host of improvements, delivering enhanced functionality, greater stability, and a smoother user experience. Here are just a few of the exciting features and upgrades you can look forward to: Folder Redirection: Folder redirection allows you to seamlessly sync root folders from their local hard drive directly into Box, providing a more integrated experience. With this feature, users can easily change the location of a known folder to a new destination, either manually or through Group Policy. For example, the Documents folder—typically stored on a local drive—can be redirected to Box Drive, making it easy to backup and manage files stored on a user local hard drive. ARM Device Support: Microsoft and hardware manufacturers are heavily investing in ARM-based devices for Windows laptops due to their superior performance and support for Copilot (Micro

880

10 days ago

tuyettrucNew Participant

posted in Admin Forum

The effect change field Metadata from String to Float

Hello everyone,I have problems about the effect change field metadata from String to Float. I have just investigate and guess result. Because I can’t access to Box Admin change it.Before I have set field type is String and upload file then metadata show right. But I change field from String to Float, it affect to value before? And I can change field type on metadata?Thank you very much! I hope that I will see answer soon.

101

11 days ago

sobermeyer BoxNew Participant

asked in Admin Forum

Reporting on version history?

Hello! Is it possible for me in the admin console to pull a report on all of my documents and how many versions exist? I would love to just see a document name and how many versions exist. I’m trying to get a better understanding of what documents are most leveraged and edited in my organization. Thank you!

283

14 days ago

Jey Bueno BoxCommunity Manager

published in Admin Forum

Box EduTalks Wednesday: Protecting IP and PII using Box Shield

Learn how Box Shield can help IT and end-users protect sensitive data around Intellectual Property (IP) and Personally Identifiable Information (PII). 🔐 📢 Check out this video to learn more: Visit these resources and learn more on how you can utilize Box Shield’s features:👉 Box Shield👉 Box Shield Guidance👉 Course: Shield deployment toolkit Related community topics:👉 Tuesday Tips and Tricks: Using Threat Detection👉 Box Healthcare Community Roundtable: Keeping Researchers Secure and Happy

17 days ago

Jey Bueno BoxCommunity Manager

published in Admin Forum

Tuesday Tips and Tricks: Using Threat Detection

Box Shield is our advanced security offering that helps organizations reduce risk and protect the flow of information. Shield helps you quickly and intelligently classify your content, apply flexible and frictionless security controls, and detect even the most sophisticated malware attacks. One of Box Shield’s features is the Threat Detection which allows you to enable, configure, and apply a variety of security rules within your organization that alert you to deviations in a person's usual work activities. Learn more about this feature here: Using Threat Detection. This guide covers the following sections: About Box Shield Threat Detection Threat Detection Rules Using the Shield Dashboard Interpreting Shield risk scores Providing feedback for Anomalous Download Alert 💬 Furthermore, check out this roundtable from September 14, 2023: Box Healthcare Community Roundtable: Keeping Researchers Secure and Happy. 💬 Neil Goldstein (IT and Cloud Engineering, Memorial Sloan Kettering

100

17 days ago

Jey Bueno BoxCommunity Manager

posted in Admin Forum

Box EduTalks Wednesday: Defining workspaces and folder structures

On our previous post — State and Local Government Community Roundtable - Q1 2023, one of the highlights discussed is the Folder Structure 🗂 💡 Learn the basics of Box folder structures by watching this video. Discover helpful tips and tricks for setting up functional spaces for your end users. Visit these related articles and topics to learn more: 👉 Folder structure guidance👉 Understanding Folder Permissions👉 Best practice: Planning your folder structure Can you share your best practices and tips about folder structures? We’d love to hear from you! 🤗

110

23 days ago

RCCSUPERNew Member

asked in Admin Forum

ERR_CONNECTION_TIMED_OUT

My team has received the above error when logging in after 1800 hours after October 10, 2024. Is there a reason we would be receiving this error? How do we avoid the error? The dayshift supervisors are not getting the error before 1800 hours. LMR

101

24 days ago

FreedomMunitionsNew Member

asked in Admin Forum

Box/NetSuite Integration

We’re having an intermittent issue with the integration between user’s Box accounts an NetSuite. “There was an issue with the Box SuiteApp. Please refresh and try again. If the problem persists...” None of us are sure why it’s happening because it happens so randomly.

243

1 month ago

Troy BoroughsNew Member

asked in Admin Forum

This content is currently unavailable for AI. Please check back later.”

When I try to use Box AI to query content in a Box Hub, I get the message:“This content is currently unavailable for AI. Please check back later.”

263

1 month ago

mike.curryParticipating Frequently

asked in Admin Forum

Prevent Folder from being Moved/Deleted for all users

Hi everyone, We’ve explored options to be able to prevent any user (even co-owners) from accidentally Moving or Deleting certain critical root folders within Box. Right now the only option I have found is to use the Folder Lock endpoint via the Box API, however this is not very accessible to non-developers and we need our business users to be able to enable and remove these locks as needed. Has anyone found a way to manage these Folder Locks in a more user friendly way via the Box UI? Thanks!

604

1 month ago

Hiro BoxParticipating Frequently

asked in Admin Forum

Box Drive vs. Web UI

Since it might be challenging to educate all users on using the Web UI, it could be easier to deploy only Box Drive. Would that work?

815

1 month ago

Jey Bueno BoxCommunity Manager

posted in Admin Forum

Thursday’s FAQ: How to Enable and Configure Box Hubs?

Enabling Box HubsRefer to the guide below on how to make Box Hubs available for your enterprise: Go to the Admin Console Open the Enterprise Settings section Navigate to the Content and Sharing tab Scroll down to the Hubs section Click the Enable for all managed users toggle 👉 You may also check out this video to Learn how to enable Box Hubs.Disabling Box Hubs Click the “Disable for all managed users” toggle. Configuring Box HubsAfter enabling Hubs, you can select who can create Hubs.Click the Edit Configuration button and select one of the four options: Disable for all Hubs users Enable for all Hubs users (recommended) Enable for select users or groups Enable for everyone except select users or groups If you choose one of the two last options, a Users or Groups field appears. Type in your selected users or groups.Note: You can only choose groups that have the Admins Only permissions.👉 Learn more about Box Hubs on our Product Guides.

360

1 month ago

Jey Bueno BoxCommunity Manager

posted in Admin Forum

Tuesday Tips & Tricks: How to Leverage Box AI for Intelligent Content Management

Generative AI is set to revolutionize how companies manage, analyze, create, and extract value from their content.To successfully implement this technology, two key components are crucial: Ensuring the right governance, security, and compliance framework is in place so that your most critical data is protected. Solid grasp of the technology that generative AI uses to securely produce meaningful outputs and coherent content Visit this Box AI Architecture Flow to learn how to harness the power of Box AI for intelligent content management. This essential resource covers the comprehensive workflow of Box AI such as: 💠 Initiating content interactions with Box AI💠 Engaging with Box AI💠 Uncovering key business insights with Box AI💠 Secure RAG, step-by-step💠 Data privacy and security💠 The benefits of Box AI💠 Box AI FAQ’s👉 Learn more at https://www.box.com/ai. 👈Can you also share some tips and best practices on how you optimize your content management strategy? 😎

250

1 month ago

sobermeyer BoxNew Participant

asked in Admin Forum

Box Reporting - ONLY folders and permission levels and owners.

Hi there!I want to run a report to JUST see The owners and co-owners of folders in the Box and the people who have access to those folders and their respective permission levels, not individual documents. When I’ve run previous reports, they’ve been the very large and unwieldy, making it difficult for someone else in my organization to view.I need an easier way to get a list of owners or permissions at the folder level in Box, without having to sift through a large number of records. What’s the best way to do this?

241

1 month ago

Jey Bueno BoxCommunity Manager

asked in Admin Forum

Thursday’s FAQ: Inviting External Collaborators to Your Box Hubs

👉 Box Hubs are intelligent portals designed to securely curate, organize, and share content, no matter what file type, or where it lives.Note: Box Hubs is currently available in beta and is available in Enterprise plans and above. We’re thrilled to announce the upcoming update for Box Hubs <Beta> : sharing Box Hubs with your external collaborators. This enhancement is designed to make teamwork even more seamless and effective. When you’re ready to share a Hub, you can add external collaborators to view the Hub.I’ve summarized below a few FAQs regarding this next update: How to identify if Hub has external collaborators: A Hub with a gray globe icon 🌐 or "globe + external" label indicates it has external collaborators. Why is there a Globe Icon next to my Hub name: The globe icon signifies that the Hub includes at least one external collaborator. Can external users see my content in the Hub: External collaborators can view Hub content unless Shield classifications block t

160

1 month ago

sobermeyer BoxNew Participant

asked in Admin Forum

Box Drive Audit?

Hi there! I’m hoping to audit users to ensure that everyone is on Box Drive instead of Box Sync, we’ve been trying to change all our users over to ensure they’re on Box Drive and more up to date!Is there a way they can monitor this or pull a report on this in Box?

301

1 month ago

Jey Bueno BoxCommunity Manager

published in Admin Forum

Optimizing Security Settings: Best Practices for Enhanced Protection

🔏 Effective security settings are essential for protecting sensitive data and maintaining organizational integrity. They involve configuring controls for user access, authentication, and password management to safeguard against unauthorized access and breaches. By implementing strong security measures tailored to your organization’s needs, you ensure robust data protection and enhance overall security resilience.This guide summarizes the steps for optimizing and configuring your account’s security settings to meet your organization’s specific requirements. ⚙ Access Security Settings: Go to Admin Console > Enterprise Settings > Security tab 📱 Signup and Login Settings: Self Signup: Allow users to add themselves by directing them to your account’s custom URL to sign up Account Creation Notification: Email notifications for new user creation. Immediately (default): Sent as soon as a managed user account is created. In daily summary emails: Sent once pe

520

2 months ago

sherry fanNew Member

asked in Admin Forum

Admin Console cannot find files uploaded by AppUser

I am new to Box.I singn up as developer user and set up a customized app with OAuth2.0 and JWT authentication.After making project [ box-java-sdk-samples/box-appusers-java-server-sample at master · box/box-java-sdk-samples · GitHub] run locally, I created an App User and a folder named Test Folder and a file named test.txt simultaneously.But the created folder and file are not shown in https://app.box.com/folder/0.Why? and how to see the uploaded files in console？

647

2 months ago

PeggyNew Participant

asked in Admin Forum

Can people with public link comment?

I send the public link to specific people. I would like them to be able to comment on a particular upload but recently learned that they are no longer able to do this. Is there a setting for this or are people with the public link no longer able to comment? Thank you.

332

2 months ago

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