Understanding how collaboration and shared links features work ensures you manage access effectively.

This quick guide summarizes the difference between collaboration invites and shared links which would help you choose the best method that fits your needs:

Collaboration:

• Invites individuals or external users to a file or folder
• Requires a Box account to access file or folder as a collaborator
• Allows users to view, edit, upload/download, and receive updates
• Ideal for long-term projects and detailed interaction

Shared Links:

• Provides a unique URL for access to specific files or folders
• No Box account needed and users will not count towards seats used
• Users get “read-only” access and won’t be able to make changes to your files
• Customizable permissions and security settings
• Best for sharing content with internal or external users without editing rights

You may also visit these articles for more details:
Collaboration FAQs
Shared Links FAQs