Best Practices for Differentiating Personal and Departmental Folders in Box

Thanks for your question! These are our Best Practices:

• Utilize Box tags or classification labels.

• Implement effective naming conventions, such as using numbers or special characters to organize folders in the desired order (e.g., “01 - Foldername” or “# Foldername”).

• Setting your Favorites or Collections as your Box home page

• Additional information about Planning Your Folder Structure

We have all of our users create a folder in their All Files root called “[Their Name]-Private”.  They can use that to store all of their private stuff and never have to worry about whether or not it is shared.

@Pouncysilverkitten Thanks for sharing! It’s a great approach and a practical solution for ensuring that their personal and private stuff remains secure and private. 👏

@WendyC Box , that’s very interesting. Could you elaborate on the use of classification? We’ve been with Box for 8 years and personal folders are used more that we’d like. Our challenge is that classification and metadata stick with the content, so if we apply those to all personal folders this will eventually be misleading when content gets moved to the organizational structure unless users modify them - which is rather unlikely