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Question

Reporting on version history?


Hello! 

 

Is it possible for me in the admin console to pull a report on all of my documents and how many versions exist? I would love to just see a document name and how many versions exist. I’m trying to get a better understanding of what documents are most leveraged and edited in my organization. Thank you! 

3 replies

Jey Bueno Box
  • Community Manager
  • 306 replies
  • October 2, 2024

Hi @sobermeyer Box 👋 Glad to see you here in our community! ✨

Currently, Box doesn’t have a direct report for document versions, but you can use the “User Activity” report to see file activities, which might help you infer the number of versions based on edits and updates.

Kindly navigate to Admin Console > Reports > User Activity > File Management. By reporting on edit, you will be able to garner a list of files where user made changes or saved a new version/multiple versions of file.

👉 See Running Reports and Accessing Version History to learn more. 🤗


  • New Member
  • 1 reply
  • October 25, 2024

@Jey Bueno Box - is there an API call will report document versions for all files in a manager user’s Box account?  If not, is there an API call that will output all file versions for a selected managed user’s document?

Thanks,

Sergio


Jey Bueno Box
  • Community Manager
  • 306 replies
  • October 25, 2024

Hi Sergio (@blueguero) 👋 Welcome to Box Community!

Box provides API calls to manage and interact with files, including versioning. However, there isn’t a single API call that reports or retrieves document versions for all files in a managed user’s account directly.

 

To get the versions of all files for a specific managed user, you would typically follow these steps:

  1. List all file versions: https://developer.box.com/reference/get-files-id-versions/ - This call retrieves a list of the past versions for a file.

  2. Get file version: https://developer.box.com/reference/get-files-id-versions-id/ - This is to retrieve a specific version of a file.

 

You can always visit API reference regarding concerns related to API. 🤗


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