Skip to main content
Question

how to manage files and folders belongs to team / project / department


Hello Community, 
How do you manage files and folders belonging to teams / projects / departments that need to survive beyond individual employment and its ownership?  
GCP has a concept of “Shared Folders.”  It changes permission and ownership to become “Manager” instead of owner. I am not sure if there is a way in BOX to do this clear cut and straight forward.

I apologize if there is another thread already discussing this concept. Please point me to a way to a solution.

Thanks.

2 replies

Hi Charles, I’m interpreting your question to mean what happens to a (managed) user’s content when they leave the organization. If my interpretation is correct, then i can tell you that part of the process of an Admin deleting a managed user account is transferring the content and the workflows they own to another (managed) user. It is documented in this help topic: https://support.box.com/hc/en-us/articles/360043694514-Deleting-Managed-Users

Does that help get you to where you want to go?


Evy
  • New Member
  • 2 replies
  • February 4, 2025

Not sure if this is helpful, but here at the University of Arizona, our Box developer runs a ‘de-provisioning’ script every so often which will transfer any existing content into an area where that user’s Divisional IT staff have access to it. This has made things much easier for us Box admins to find that user’s content within a ‘De-provisioned’ area when we need to access that content for any reason. The script then deletes that user’s account from our Box admin console, so that helps us maintain our licenses, storage usage, etc. I hope that helps a bit without knowing all the magic that his script does. :)


Cookie policy

We use cookies to enhance and personalize your experience. If you accept you agree to our full cookie policy. Learn more about our cookies.

 
Cookie settings