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What Box Subscription allows you the option of selecting previewers when adding collaborators?

  • May 22, 2025
  • 1 reply
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What Box subscription do I need to grant access to my collaborators as previewers?  

Please can someone help me with the clarification of this simple question? I currently have personal pro subscription and it the collaboration access I would like to give to people accessing the folder is greyed out. I simply need to know which subscription will allow me to select "previewer" when sharing folders or files. 

Thank you!

    1 reply

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    Hi Kim, 

    Welcome to the Box Community!

    The option to grant your collaborators with "Previewer" permission is available to Business and Enterprise subscription.

    Available to Business and Enterprise Accounts.

    • Previewer: A previewer has limited read access. The previewer is able only to preview the items in the folder using the integrated content viewer. The previewer is not able to share, upload, edit, or delete any content.
    • Uploader: An uploader has limited write access. The uploader is able only to upload and see the names of the items in a folder. The uploader is not able to download or view content.
    • Viewer Uploader: This access level is a combination of Viewer and Uploader. A viewer uploader has full read access to a folder and limited write access. They are able to preview, download, add comments, generate shared links, and upload content to the folder. They are not able to add tags, invite new collaborators, or delete items in the folder. To update a file, people with this permission had to download a file, edit it locally, and re-upload (using the same file name). Effective May 2014, these collaborators can use Box Edit to perform the same action (download, edit, and re-upload) seamlessly.
    • Previewer Uploader: This access level is a combination of Previewer and Uploader. A previewer uploader has limited read and write access to a folder. They are able to preview, add comments, add tasks, and upload content to the folder. They are not able to add tags, generate shared links, invite new collaborators, edit or delete items in the folder.
    • Co-owner: A Co-owner has all of functional read/write access that an editor does. This permission level has the added ability of being able to change some advanced folder settings. Co-owners cannot change the owner of a folder.

    Available to all Accounts:

    • Editor: An editor has full read/write access to a folder or file. Once invited to a folder or file, the editor is able to view, download, upload, edit, delete, copy, move, rename, generate and edit shared links, make comments, assign tasks, create tags, and invite/remove collaborators. The editor is not able to copy, delete, or move root level folders.
    • Viewer: A viewer has read access to a folder or file. Once invited to a folder, the viewer is able to preview, download, make comments, and generate shared links. The viewer is not able to add tags, invite new collaborators, edit shared links, upload, edit files, or delete items in the folder.

    For more information, please take a look at this article: https://support.box.com/hc/en-us/articles/360044196413-Understanding-Collaborator-Permission-Levels 

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