Since I'm unable to contact anyone at the company, I'd love to rely on the insights and wisdom of the community. I have three users on my company account, I am the admin and I have created a file structure. I would like my other two colleagues to see the exact same file structure when they login. If they make any changes, it would also reflect on the other two people's visibility as well. How do I do that?
Solved
HELP with File Structure Visibility for Entire Team
Best answer by Rona Box
Hi
You may be looking to concurrently work in the document with multiple collaborators. In that regard, please use Microsoft Co-Authoring and note that collaboration invitation is still required for the users to edit the file with you.
For more information regarding this feature, please check out the following articles for Microsoft Office Co-Authoring.
- Using Microsoft Office Co-Authoring Basics
- Technical Requirements to Enable Co-Authoring in Box
- Admin Guide for Enabling/Disabling Co-Authoring in Box for Microsoft Office
Thanks for posting!
Hi
Welcome to Box Community, and we are to help ensure that your users will have access to your files.
To grant users permission to access the exact file and update it, please invite them as collaborators.
To invite someone to collaborate in a file or folder:
- Open the Share window. To do this, in your Box files view, hover over the row of the file or folder you wish to share.
- On the right, click Share.
- The Share window opens.
- In the Share window, under Invite People, click Add names or email addresses.
- Type a collaborator’s name or email address.
- As you type, Box anticipates your intended recipient and lists corresponding email addresses. You can select the recipient you want, or continue typing the full email address.
- When typing full email addresses, separate recipients by a horizontal space.
- Click the Invite as drop-down menu. Box displays a list of roles.
- Click the role you wish to assign to the collaborator.
- (Optional) In the Message field, type a message of up to 750 characters for the collaborator.
- Click Send.
Hope it helps! Let us know if you have questions inviting collaborators.
Thank you, very helpful… I can see how this would work although I would need to do it for all top level folders.
what I prefer- if possible - is that all 3 of us see the same screen and folders when we log in.
is that possible any other way?
Hi
You may be looking to concurrently work in the document with multiple collaborators. In that regard, please use Microsoft Co-Authoring and note that collaboration invitation is still required for the users to edit the file with you.
For more information regarding this feature, please check out the following articles for Microsoft Office Co-Authoring.
- Using Microsoft Office Co-Authoring Basics
- Technical Requirements to Enable Co-Authoring in Box
- Admin Guide for Enabling/Disabling Co-Authoring in Box for Microsoft Office
Thanks for posting!
Enter your E-mail address. We'll send you an e-mail with instructions to reset your password.