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Question

External Users not showing up in Admin Console

  • December 17, 2025
  • 2 replies
  • 23 views

Several times now, I’ve tried to access an External User’s account info (date created, collaborations, etc.) from the Admin Console → Users and Groups → External Users list.

Despite the user showing up as a collaborator on several folders in our Box instance, they don’t appear on the External Users list. I’ve invited them; they show up as collaborators in the folders which were shared with them.

Is there a rhyme or reason to it? A way to make them populate/refresh?

These are NOT new accounts; they’ve been collaborators for some time.

It gives me pause as I worry I may have external users I do not know about, unless I do a folder-by-folder audit of users.

2 replies

Rona Box
  • Community Manager
  • December 18, 2025

Hi ​@Mike Trice

Welcome to Box Community, and we’re glad to assist!

 

Each external collaborators are expected to appear in the External Users tab and to get a closer look, allow me to open a case. 

In the meantime, try running the User Details report to get the list of your all users (managed, external and unmanaged users) in your enterprise. 

We will reach out to you shortly, and please keep an eye out. 

 

Thanks for posting! 


  • New Member
  • December 19, 2025

I agree, the external users page in the admin center is terrible.

Not all the users load in the list; the search does not seem to work and there is no way to resort the list so the names that do appear are in some random order.