Hello, I manage yearly folders with a lot of subfolders and many different people accessing. At the end of the year I would like to archive and remove all collaborators access.
I find it very difficult to know who has access to each subfolder and would like to know how can I verify in an efficient way all the people that have access and how can I remove access from Parent Folder to ensure nobody has access to the subfolders once year is over.
THank you very much.
👋 Hi
Thanks for your question. The easiest way to manage this in Box is to start at the parent yearly folder.
In Box, folder permissions usually inherit downward (waterfall model). That means if someone is a collaborator on the parent folder, they will typically also have access to all subfolders underneath it. So, if you remove collaborators from the parent yearly folder, that will remove their inherited access to the subfolders as well.
The main thing to watch for is direct access added at the subfolder level. If someone was invited directly to a subfolder, that access can remain even after they are removed from the parent folder. Shared links can also still provide access depending on how they were configured.
To review access efficiently:
If you’re an admin and need to review this at scale, the Admin Console can be the fastest option, especially for external or unmanaged users. You can review a user’s folder collaborations there and remove access as needed.
How to verify access:
That approach is efficient when your main concern is: “Which outside people still have access anywhere in this year’s folder tree?”
Thanks, and let us know if you have any other questions.
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