Shared links enable you to quickly copy and share hyperlinks to content stored in Box with your coworkers and friends – both inside and outside the company. Sending someone a shared link to a file or folder is a way to work together with that person around shared content. Customizable permission levels, expiration dates and optional password-protection make Box shared links a secure, simple way to share important content.
Sharing a link
Simplified sharing enables you to quickly and easily share access to files and folders. Using the Share window, you can send to a collaborator a link to files and folders.
To open the Share window:
- In the Box window, hover on the file or folder.
- Click Share. You can also either click the right mouse button or the ellipsis (...) to access Share.
To share a link to a file or folder:
- In the Share window, if the Share Link slider button is gray, click it. Box displays the link to the file or folder.
- Click Link Settings. Box displays a list of link settings.
- Edit your link settings and click Save.
- Click People in your company, and select the access permission you wish to assign to the collaborator.
- Click Can view and download, and select the activity you wish to assign to the collaborator.
- To get a copy of the link to paste into a separate email, in the Share window click Copy.
- To send the link through Box, in the Share window click the envelope icon. Box displays the Email Link window.
- In the Email Shared Link field, type the name or email address of the collaborator.
- In the Message field, type a message of up to 750 characters for the collaborator.
- Click Send.
- To remove or cancel a shared link, click the Share Link slider button again.
Shared link access
When creating a shared link, you will see these options:
- People with the link: Anyone with the link can access the item and no Box account is required. For extra security, you can also set a password or expiration for the link, as well as restrict download and/or preview access for link viewers.
- Password-protected shared links are available to all paid Box User accounts.
- When accessing the link, collaborators must log in to Box to verify their identities. People in your company is disabled if you do not have a validated business domain registered with Box.
- Collaborators in the folder can also access content if People in your company is selected.
- Invited people only: Only people invited to the folder or file can access the content. Collaborators already have access to their content, but can easily direct one another to a specific file or folder using the shared link.
You can set the link options on individual files and/or folders by the owner, across all owned content, or by the admin for the entire company. Also, be certain that the setting you choose does allow file access to the person with whom you are sharing it. Otherwise, your intended recipient receives an error when he or she clicks on the link.
Box makes it easy to collaborate on and share files and documents with anyone, inside or outside your organization. However, when you share, move, or copy content, the permission to access those items might change, often to a less restrictive setting. More on how Box helps you keep your content secure.
|Permission||Provided by Shared Link|
|View / Add Comments||Yes (via API)|
|View Item Collaborators||No|
|View Item Owner||Yes|
|View Item Creator||Yes|
|View Item Modifier||Yes|
|View / Edit Metadata||Yes (via API)|
|View / Create Tasks||No|
("item" means the folder or file to which the shared link points.)
- People who have access to a shared link (either by your sending them a link, or their encountering it somewhere like a web page or forwarded email) are allowed to see and work with you on the content to which the shared link points. Depending on the link settings, these permissions may include downloading or editing the content.
- Comments and metadata on files pointed to by a shared link can be viewed and created programatically via the API, even if they are not obviously visible in the preview experience.