Watermarking Files

Watermarking can help deter unauthorized re-sharing of sensitive information in your Box account. When you turn on watermarking for a file, it places a semi-transparent overlay of the current viewer's email address or IP address (depending on whether the viewer is logged in or not), as well as time of access across the document's contents.

Note: Watermarking is only available for Enterprise Box accounts. This feature is "on" globally by default and can be enabled at the file or folder level by users with editor permission levels and above. To disable this feature, please contact your Customer Success Manager. 

 

You must be an Owner, Co-Owner or Editor of a file or folder to set and remove a watermark.
 

To watermark an individual file:

  1. Right-click on the file, or open the More Options (...) menu, and navigate to More Actions > Watermarking
  2. Check the box next to Enable watermarking for this file and click Save

 

To watermark all files in a folder:

  1. Right-click on the folder, or open the More Options (...) menu, and click Settings
  2. Scroll down to the section titled Watermarking. 
  3. Check the box next to Enable watermarking for this folder and click Save Changes.

 

Note: If watermarks do not appear on watermarked file images in Grid View, try clearing your cache.  

 

Permissions

 

If watermarking is turned on for a file, all access levels will see the watermark when they preview the file. This allows the enabling users to validate that watermarking is turned on correctly. 
 
Watermarked files can still be edited by users that have permission to edit. Owners, Co-Owners, Editors, and Viewer-Uploaders can download the original file and make edits. Viewers will still see a watermark in a downloaded file.
 
Notes: 
You can use the table below to see how Previews and Downloads are handled for different access levels.  
 

Access Level 

File Preview

File Download

Owner

Watermarked
NOT Watermarked

Co-Owner

Watermarked 
NOT Watermarked

Editor

Watermarked
NOT Watermarked

Viewer Uploader

Watermarked
NOT Watermarked

Viewer

Watermarked
Watermarked

Previewer Uploader

Watermarked
File Inaccessible 

Previewer

Watermarked
File Inaccessible 

Uploader

File Inaccessible 
File Inaccessible 
  
Notes: 
  • Box Notes, video, audio, flash, .msi, .exe, .zip, 3D and iWork files do not currently support watermarking. Turning this feature on will prevent Previewer Uploaders, Viewers and Previewers from viewing these file types.
  • Currently, enabling and disabling watermarking on a folder is only supported on the Box webapp. While this setting cannot be configured on mobile, Box Mobile users will still see Watermarks when appropriate. 

Downloading Watermarked Files:

  • If you are authenticated & a collaborator on the content and/or own the content, the file will download normally. 
  • If you are authenticated, but not a collaborator, a PDF of the file will download. 
  • If you are not authenticated, the download option will not appear. You must sign into a Box account to download. 
Version history
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Last update:
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