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Using Box Drive on Windows

by on ‎06-13-2017 09:44 PM - edited on ‎06-16-2017 03:06 PM by (1,940 Views)

Learn about Box Drive's icons and features, specifically for the Windows experience!

 

Searching for files

To search your entire Box account, click the Box icon in the system tray and the search UI will open.

Alternatively, use the following keyboard shortcut: ctrl + alt + shift + b

 

 

  • Results will appear as you type in the Search Box area. The search works similarly to the search bar at the top of box.com, searching the text inside the document as well as the document name.
  • Left-clicking once on search results selects them and shows the document information on the right .
  • Double-clicking items opens them in an appropriate program on your machine. When you open a file for the first time, the file is downloaded to your computer. After this initial download, files are stored in the Box Drive cache for quicker access.
  • Right-clicking a search result will allow you to choose to open the file on your computer, or open the folder that contains the item, in Windows Explorer.

Note: The search tools in Windows Explorer and the Start menu cannot search your Box Drive folder. Only the Box Drive Search Bar shown above will search in your Box Drive folder

 

Using Box through Windows Explorer

After logging into Box Drive, you'll be able to access Box from Windows Explorer (at C:\Users\<username>\Box) or the Windows system tray. The Box folder will also appear in the left hand navigation panel of Windows Explorer (see screenshot below). 

 

The Box folder on your computer shows you all the same content as your All Files page in Box. The icons on a file or folder icon indicates the status of the item. See table below for icon information.

 

You can open any file or folder in your Box folder from Windows Explorer by double-clicking the item. 

 

You can also generate a shared link for a file or folder directly from Windows Explorer by right-clicking the item. You can copy the link to your clipboard (and paste it later into an email or other message), or you can choose Email Link to launch your email client. Selecting View on Box.com will launch your browser and prompt you to log into Box.

 

 

Using Box Drive within Other Applications

When you're working on a file in another application, you can save it straight back to any folder in Box using Box Drive by saving the file to your Box folder. From the Save As screen, click Browse, then select the Box folder (see screenshot below).

 

 

Box Drive Icons

Items in your Box folder will display certain icons indicating their status. Below is a list of icons and what they mean:

 

Item is up-to-date in Box

Item has been marked as a problem item. For a list of problem notifications and more information on how to resolve them, click here

Item is being saved to Box

Item has been locked by another user