The version history window will show you all versions of your file, with the current version at the top. You also have the options to "Download" or "Remove" (X) a version. You can also revert back to a previous version by clicking on "Make Current".
How many versions can I store for a file?
The number of versions kept within the version history depends on the account level of the file owner, as well as the settings decided upon by your account administrator. By default, the number of saved file versions is as follows:
- Personal Free - Unavailable*
- Personal Pro - 10 Versions
- Starter - 25 Versions
- Business/Business Plus - 50 Versions
- Enterprise - 100 Versions
- Elite - Unlimited
*10 versions are stored, however upgrading to Personal Pro or above is required to access the history
Account administrators can limit the number of file versions that are saved under the Custom Setup tab of your Enterprise Settings. Click here for more information.
How do version numbers work with shared links?
- Anytime you send a shared link, the link will always point to the most updated version – even if you updated the file after you sent it.
- No need to worry about those typos you spotted after you sent the email!
What happens when I've reached the version limit?
When a file has exceeded the version history limit, the oldest version of the file will be removed. In the version history window, this file version will show as being removed by the file owner. The version is kept for a number of days depending on your enterprise's trash auto-delete settings, before the version is permanently deleted. While the version is removed but not yet permanently deleted, it cannot be accessed or restored.
Do file versions add to the size of the file?
- Versions will not add to the size of the file. The file size will only be changed based on the edits and modifications you make to that file.
- For example, if you edit a 2.4 MB file, and add a 3 MB photo, the file size will be increased only by the 3 MB photo, making the total size around 5.4 MB.