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Best Practice - Migrating Content From Google Apps

by on ‎09-04-2015 11:15 AM - edited on ‎07-24-2017 01:46 PM by (4,495 Views)

As a Box Business or Enterprise Admin, you’ve got the world of Google Apps right at your fingertips – right in Box. Read on to see how to integrate your Google Apps account with your Box account in a few quick steps.

 

Download Google Documents for Offline Use

First, you’ll need to download copies of your files from Google Apps to your local hard drive (or external drive) to prepare for the upload to Box. (Note: Google limits these exports to 2GB at a time.) The files will be converted to non-Google formats (.pdf, .doc, etc.) during the export, but you’ll still be able to edit them in the Google Docs online editor.

 

Here’s how to start: 

1.Open your Google Apps account and select the documents you want to download

2. Click the More actions dropdown, then select Export:

3. Next, decide what non-Google formats you’ll use for the conversions:

 

Once downloaded, all of your Google documents will be available on your desktop as one zip file. 

 

Upload Exported Content to Box

Your exported content is now located on your local or external drive. To get the content to Box, simply unzip the folder, then upload the content to Box with the Upload Folders tool.

 

Edit Exported Content in Box

Now that your files are living in Box, you can download them to make edits from your desktop, or make your changes right from Box with the Edit with Google Docs option, available by default to all account types. To access the option, just right-click on the file you need to edit and click Edit with Google Docs: