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Step 3: Replace Email Attachments with Shared Links

by on ‎03-04-2015 04:53 PM - edited on ‎12-17-2015 02:00 PM by

In this article, you will learn: 


  • How (and when) to share a link that points directly to a Box file or folder

  • How to add security options to your shared links


For those occasions when you need to offer only quick, view-only access to your Box files or folders, a Box shared link is an easy -- and secure -- alternative to an email attachment. 


Shared link: A unique URL that allows the recipient to access either a specific file or folder. Shared links differ from collaborators in that they can be accessed by those who do not have Box accounts.


Watch this video for step-by-step instructions to creating and using shared links:



What are my options when I create a shared link, and what do they mean? 

Shared Links Overview And FAQs-3.png


    • People with the link: Anyone with the link can access the content it points to -- no Box account is required. For extra security, you can also set a password or expiration for the link, as well as restrict download access for link viewers. 
    • People in your companyUsers with a Box account and a validated email address matching your domain will be able to access content via the shared link. You can set an expiration date and restrict download and/or preview access for link viewers.
      • When accessing the link, users will be asked to log in to Box to verify their identity. 
      • Collaborators in the folder can also access content if @Company is selected (including any external business partners with the link).
    • People in this folder: Only users who have been invited to the folder can access the content in the folder. Note: Collaborators already have access to their content, but can easily direct one another to a specific file or folder using the shared link.
    • Remove: This option removes and deletes the shared link assigned to that file or folder so it can no longer be accessed, even if someone has the old link. 

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