Understanding Folder Permissions

 Permission levels on Box follow a ‘waterfall’ design in which individuals only have access to the folder they are invited into and any subfolders beneath it. Please note that users can be invited into folders but not individual files.

 

For example, if John was invited to be a collaborator on the Internal Collaboration parent folder, he would see this folder and all subfolders (i.e., Design, Finance, Legal, etc).

 

 

Folder Permissions 1.png

 

However, if John was invited to be a collaborator in the Marketing subfolder only, he would only see the Marketing, Approved, and In-Progress folders. He would never see the Design, Finance, and Legal folders.

 

Folder Permissions 2.png

 

 

If an individual is a collaborator on a parent folder, their access level for a subfolder cannot be changed. 

 

For example, if John was invited into the Internal Collaboration folder as an Editor, you could not change his access to Viewer in the Marketing folder.  See Collaborator Access Levels for additional details.

 

If you’d like to send a document to someone who is not a collaborator in the folder, use a shared link! The recipient of the shared link will be able to preview or download the document.

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Last update:
‎04-23-2018 02:08 PM
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