Understanding Folder Permissions

 Permission levels on Box follow a ‘waterfall’ design in which individuals only have access to the folder they are invited into and any subfolders beneath it. Users can also be invited to individual files.




For example, if John was invited to be a collaborator on the Internal Collaboration parent folder, he would see this folder and all subfolders (i.e., Design, Finance, Legal, etc).



Folder Permissions 1.png


However, if John was invited to be a collaborator in the Marketing subfolder only, he would only see the Marketing, Approved, and In-Progress folders. He would never see the Design, Finance, and Legal folders.


Folder Permissions 2.png



If an individual is a collaborator on a parent folder, their access level for a subfolder cannot be changed to a lower access level.


For example, if John was invited into the Internal Collaboration folder as an Editor, you could not change his access to Viewer in the Marketing folder. Alternatively, you could make John a co-owner of the Marketing folder to give him more control over that specific content.  See Collaborator Access Levels for additional details. 


If you’d like to send a document to someone who is not a collaborator in the folder, use a shared link! The recipient of the shared link will be able to preview or download the document.

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Last update:
‎04-24-2019 07:51 AM
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