Inviting Collaborators

 A collaborator is an individual who has been invited into a folder. When a user is added to a folder as a collaborator, the folder will appear in their All Files page. 


If you send a collaboration invitation to a person without a Box account, that person will be prompted to sign up with Box before being able to access the content.


To invite a collaborator into a folder:


  • Open the folder in which you'd like to invite collaborators
  • In the Sharing tab of the right-hand sidebar, click Share this Folder
  • In the dropdown that appears, click Invite Collaborators.


collaboration - 1


Alternatively, you can:

  • Locate the folder in which you'd like to invite collaborators.
  • Click Share to the right of the folder name
  • In the dropdown that appears, click Invite Collaborators.


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Note: When someone with your enterprise’s domain receives an invitation to collaborate in a folder and they don’t yet have a Box account, an account will be provisioned and that user will automatically become a managed user under your enterprise instance.


Admins can identify all accounts created this way through the Admin Console reporting section:

  • Do not select any groups so the report captures all users
  • Select “Created new user” under “User and Group Management”
  • The details column will show when the user was created by “Collaboration Invite” 


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