Inviting Collaborators

collaborator is an individual who has been invited into a file or folder. When a user is added to a file or folder as a collaborator, the item will appear in their All Files page. 



If you send a collaboration invitation to a person without a Box account, that person will be prompted to sign up with Box before being able to access the content.

Note: When someone with your enterprise’s domain receives an invitation to collaborate in a folder and they don’t yet have a Box account, an account will be provisioned and that user will automatically become a managed user under your enterprise instance.


Admins can identify all accounts created this way through the Admin Console reporting section:

  • Do not select any groups so the report captures all users
  • Select “Created new user” under “User and Group Management”
  • The details column will show when the user was created by “Collaboration Invite” 


To invite a collaborator into a folder: 


  • Open the folder in which you'd like to invite collaborators
  • In the Sharing tab of the right-hand sidebar, click Share this Folder
  • In the dropdown that appears, click Invite Collaborators.


Share Right Side.png



Alternatively, you can:

  • Locate the folder in which you'd like to invite collaborators.
  • Click Share to the right of the folder name
  • In the dropdown that appears, click Invite Collaborators.



Share on folder.png


To invite a collaborator into a single file:


  • Open the folder in which the file is located.
  • Right click the file or click the ellipses (...) to open the More Options menu.
  • Click Share
  • Select Invite Collaborators. 


  • Once you have invited collaborators to the file, the Collaborator badge will be displayed beside the file's name.


  • When inviting collaborators to a single file, the only available access level is Editor. Users can change this access level to Viewer from the Manage Collaborators page. These are the only access levels available for collaborators on a single file. 
  • All collaboration settings configured by enterprise admins apply to both single files and folders.
  • Free Box accounts are limited to three collaborators across their account. 


Version history
Revision #:
36 of 36
Last update:
‎09-17-2018 12:12 AM
Updated by: