When someone with your enterprise’s domain receives an invitation to collaborate in a folder and they don’t yet have a Box account, an account will be provisioned and that user will automatically become a managed user under your enterprise instance.
For example, firstname.lastname@example.org, who is already a managed user, invites colleague email@example.com, who doesn’t have an existing Box account, to a folder. Jane Doe’s Box account will automatically be created as a managed user under your Box instance. This applies to all email domains that are attributed to your Box instance.
Why is this important?
For greater security, this ensures that all domain users are managed under your Box instance so that you have complete oversight and control over their content storage and collaboration in Box.
How to Identify these Users
You can easily identify the accounts created this way through the Admin Console reporting section.
To the right of User Activity Report, click Create.
In the list of Action Types, select the following:
Users > Created new user
Collaboration > Invited Collaborator
The report will show:
John Doe invited Jane Doe to the folder
Jane Doe or ('---') created Jane Doe’s Box account.
You can setup your Box instance to receive daily summaries of Box accounts created via: