Run a report on ALL actions on a particular file or folder

Occasional Contributor

Run a report on ALL actions on a particular file or folder

Is there a way to run a report on a specific file or folder? I know there are access stats on a file, but we come across instances all the time when we need more info than that. We need to see who moved a file and when, who deleted a file and when, etc. The Access Stats don't give us that info, and the User Activity report is only helpful if you know who or when the action took place, but many times that is the exact question we are wondering. It would be great if I would select a folder and it can give me a breakdown of EVERY action that happened in that folder.

3 REPLIES
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Box Certified Professional

Re: Run a report on ALL actions on a particular file or folder

@acivory,

 

There is, but it's a little bit of a hack. Here's what you do. 

  1. Identify a user who has a known action on the file. This could be you. Search on that action in the appropriate date range. (e.g. User Activity report filters: user: acivory[at]yourcompany.com, action: download, date range: yesterday to today. Run (do not Export).
  2. When you find that file in the results of the report, click its name. This will add the file to the filter.
  3. Go up to the filter and remove all users. Add all actions you want. Modify the date range you need. Run (do not Export).

This should give you a report on that file with those actions for that period. It is not easily exportable. You can always copy-paste. (Don't get me started.)

 

NOTE: If it is a folder, you need to do it a bit differently because there are few actions performed on a folder. The suggested thing is to go in and sync then unsync the folder. Now you can search on that action in order to expose the folder in the results set so you can filter on it. I do not believe this is going to allow you to use this filter to search on all activity in that folder, just activity on that folder. (If that makes sense.)

 

HTH,

 

Bob

Indiana University
University Information Technology Services
2709 E. Tenth Street Bloomington, IN 47408
Occasional Contributor

Re: Run a report on ALL actions on a particular file or folder

Thanks, Bob. That is a bit cumbersome, but thanks for the workaround.

Box Certified Professional

Re: Run a report on ALL actions on a particular file or folder

"A bit cumbersome". You are being diplomatic. I tend to put it in slightly harsher terms when giving feedback to Box on this one. I hope you can make it work.

 

Bob

Indiana University
University Information Technology Services
2709 E. Tenth Street Bloomington, IN 47408